2020 Meditation is the new name for The Restful Mind website

Privacy Policy

Privacy Policy

Who are we?

The Restful Mind is the trading name of Robert Mitchell. The Restful Mind is an online resource for mindfulness and mindfulness meditation.


Application of this policy

This Policy describes how we collect, use and otherwise handle the “Personal Information” that we receive from you and explains the circumstances in which we may transfer this to others.


“Personal Information” is information about you which can be used alone, or combined with other information, to identify you personally.


Our Privacy Policy must be read together with any other legal notices or terms and conditions available on other pages of our Website.


Our Policy on retaining your Personal Information

Our policy is to keep as little of your information as we possibly can and to keep that information as securely as possible.


Your information and privacy is important to us. We apply a policy of retaining only the minimum information necessary for operations, legal and statutory compliance and by maintaining it as securely as possible. We use Microsoft secure cloud storage facilities, which have been approved by the European Union’s data privacy authorities, to store our data.


Collecting and handling your personal information

Legal grounds for collection and use of Personal Information

We will only collect, use and otherwise handle your Personal Information when:


– it is necessary for our legitimate interests in connection with providing you with the services we offer such as:


responding to your queries;

providing services and/or information to you;

administering the services we provide for you;

hosting and maintaining our Website;

providing technical support to you;

preventing and detecting fraud and other criminal offences;

ensuring network and information security, as long as, in each case, these interests are in line with applicable law and your legal rights and freedoms;


– where you have agreed to this for specified, explicit and legitimate purposes; and/or


– where this is necessary to satisfy our statutory obligations


How we collect and use Personal Information that you provide to us

Forms – we may collect your Personal Information which you choose to provide when you fill in forms, online or otherwise. This may include, for example, your name, position, company, contact details (such as business email, telephone number and business address) and your personal preferences, choices and requirements specific to particular requests or services. We also collect other sorts of Personal Information to ensure that the services we provide are appropriate for you. We may use this Personal Information to respond to your queries, and/or provide the services and/or information that you have requested.


Events – if you register for one of our events, we will collect whatever information you provide to enable us to enrol you.


Marketing Opt-In – Where you have provided us with your contact details, we may contact you by your preferred channel for marketing purposes relating to our services. We will enable you to opt-in to these services.


We will only contact you for these marketing purposes by electronic means (email or SMS) where you have agreed to this.


Marketing Opt-Out – you are entitled to opt-out from receipt of marketing communication at any time and free of charge by using the contact details provided in this Privacy Policy or by using the “unsubscribe” option included in any marketing e-mail or other marketing material received from us.


We may also use any Personal Information that you provide to us:


– where legally permitted for specific purposes made clear at the point of collection on particular pages of our Website; and/or


– where we otherwise have legal grounds for collection and use of your Personal Information as explained in more detail above.


If you choose not to provide Personal Information requested by us, we may not be able to provide you with the information and/or services you have requested or otherwise fulfil the purpose(s) for which we have asked for the Personal Information. You will be informed of that if it is the case.


Third Parties

Some services that we provide require the involvement of third parties. We have carefully selected these third parties and taken steps to ensure that your Personal Information is adequately protected.


Where we employ third party companies or individuals to process Personal Information provided by us (and not collected by them), they only use this Personal Information on our behalf and in line with our instructions and this Privacy Policy.


Our Website offers the possibility to share content on social media channels, e.g., Facebook. The respective social media provider will directly gather Personal Information only after you click on the corresponding sharing button. Please refer to the privacy policy of the social media providers to learn more about what Personal Information is collected and used.


How long do we store Personal Information?

It is our policy to retain your Personal Information for the length of time required for the specific purpose or purposes for which it was collected, which are set out in this Privacy Policy. However, on occasion, we may be obliged to store some data for a longer time, for example, where a longer time period is required by applicable laws. In this case, we will ensure that your Personal Data will continue to be treated in accordance with this Privacy Policy.


An example of this is that we are required to keep full accounts and tax records for seven years to satisfy our statutory obligations to HMRC.


Security

Our Website is hosted on servers in the EEA. We employ appropriate security measures to help protect your Personal Information and guard against access by unauthorised persons. Information storage is on secure computers in a locked and certified information centre and the information is encrypted wherever possible.

We use storage facilities which have been approved by the European Union’s data privacy authorities to store your Personal Information collected in any way other than for marketing communication.


Marketing communication information is stored on Mailchimp. Mailchimp’s Privacy Policy can be found here: https://mailchimp.com/legal/privacy/


We undergo periodic reviews of our security policies and procedures to ensure that our systems are secure and protected. However, as r the transmission of information via the Internet is not completely secure we cannot guarantee the security of your information transmitted to our Website or emailed to us.


Confidentiality

We acknowledge that the information you provide may be confidential. We do not sell, rent, distribute or otherwise make Personal Information commercially available to any third party, except that we may share information with our service providers for the purposes set out in this Privacy Policy. We will maintain the confidentiality of and protect your information in accordance with our Privacy Policy and all applicable laws.


Your Rights

If you wish to:


– access, confirm, correct, rectify, update, supplement, anonymise, block, restrict or delete your Personal Information;


– object to our use of your Personal Information;


– if you have any questions about our processing of your Personal Information; or


– if you would like to transfer your Personal Information from us to another person or organisation,


please contact us.


We will provide you with all rights in relation to your Personal Information to which you are entitled under law. If you are unhappy with the way that we have handled your Personal Information, you can make a complaint to the data protection authority. Contact details are typically available online, or alternatively, you may ask us for assistance.


How to contact us


If you have any questions in relation to this Privacy Policy, or if you would like to contact us to exercise your rights as stated in this Privacy Policy, you may contact us at our email address or telephone number in the Contact section of this site.


Changes to this Privacy Policy

We may change our Privacy Policy from time to time, particularly when there are changes in the laws relating to collecting or retaining data. When we change our Privacy Policy, we will publish the updated policy here. Please check this Privacy Policy regularly. Subject to applicable law, all changes will take effect as soon as we publish the updated Privacy Policy, but where we have already collected information about you and/or where legally required to do so, we may take additional steps to inform you of any material changes to our Privacy Policy and may request that you agree to these changes.

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